How To Perform Print Audits For Your Craft Store Startup?

An audit is an integral part of your functioning organization as it allows you to determine whether your company is meeting the compliance requirements while achieving goals. Suggestions and recommendations follow audits, to help organizations work towards the improvement of their processes and objectives.

Since printing is an extremely important component of routine business tasks in organizations, print audits have become an essential consequence to determine the efficiency and costs involved in the printing process.

 Print audit is essential for organizations. It can help organizations not only determine the printing costs but also minimize them and increase the efficiency of printing tasks. If you're looking to get a print audit for your firm, Experts services of Xerox Dubai may be what you need at the moment!

Here's How To Perform A Print Audit For Your DIY Craft Store Startup

An effective print audit for your organization may not be a primary concern for organizations. However, once done, it can create an effective and efficient system for your printing jobs.  Use the following steps to determine how you can perform a print Audit for your startup

1) Rank Your Departments

The very first step of a print audit involves creating lists of the departments with the highest printing amounts and listing them. Also, it's essential to study these departments further and to figure out the reason behind the excessive expense, the trends involved in printing and whether the printing tasks are legit and exquisite or unnecessary and poorly printed.

2) Rank Employees

The second step involves recording employee name with their printing amount. Once done, rank the employees based on the highest number of printing performed. Print audits conducted usually by organizations show that heavy printing employees are involved in printing tasks that are not at all relevant to work.

3) Calculate Cost/Page

Depending on where you're living, what equipment and supplies you're using calculate the cost associated with each printed page. Factors that need consideration include toner/cartridge, electricity cost, maintenance cost, and software expense, paper, downtime etc.

Print audits in most organizations do not consider otherwise essential costs such as the downtime and associated reduction of employee productivity.

4) Calculate The Usage Rate Of The Printer

Calculate the ratio of printers to the users in your enterprise along with the usage rate of printers. This is important because it helps determine functioning computers for which maintenance and support are required.

This is done to prevent maintenance expenses on any printers that aren’t connected to the network anymore, reducing the overall print expense.

5)  Compile Reports Of Print Jobs

Once all the calculations have been done its time to record the data collected for analysis. Detailed reports are constructed using categories such as color, paper quality, paper size, owners of the print job and the printed documents release dates.

 The details of print jobs allow organizations to figure out if the printing involves correct settings or not. An ideal example of misuse is the printing of documents in color when they can easily be printed in grayscale.

Take Away!

Print audits work comprehensively to study your organization’s expense related to print jobs, to analyze the aspects causing cost overruns and then minimize the expense and improving the efficiency of the printing procedures of the organization. 

Although conducting a print Audit may seem easy it may involve some technicalities.  It gives you more reason to opt for experts who know how to do the job effectively.  Opt for expert print audit services of Xerox Dubai and save costs on your future print job! 

With an efficient printing process, you can focus your costs on other critical functions!